Meeting canvases
An AI whiteboard for meetings that fills in as you talk
Meeting canvases are Troopa’s AI whiteboard for meetings: live boards built on your screen from what people say in a call on Microsoft Teams, Zoom or Google Meet, such as a mind map, a SWOT analysis, a Gantt chart, estimation poker or a retrospective.
Ask for one (“Hi Troopa, let’s do a mind map”), or say yes when Troopa offers one because the meeting needs it. Nobody has to hold the pen while they talk, the board is ready to present, change and download, and each canvas below comes with free templates that work without Troopa too.
14 days free, no card. Then $15 per seat, per month. Cancel any time.
How a meeting canvas works
Step 1: Ask, or say yes
Say “Hi Troopa” and name the board, or type it. When the talk heads that way, Troopa offers one that only you see.
Step 2: Talk as you would
Troopa fills the board in from what people say, so nobody stops the conversation to type.
Step 3: Change it
Edit it on the card, or ask Troopa in your own words to move, rename or add something.
Step 4: Show the room
Only you see it until you present it: it then fills Troopa’s window, for you to share in the call.
Step 5: Take it with you
Download a picture (PNG or SVG), a PDF, Markdown, CSV, JSON or an Excel workbook. It stays with the meeting’s notes.
Think it through
For getting ideas out and weighing a choice before anybody commits to one.
Mind map
Ideas grouped into branches around one question while people talk, for brainstorms and kick-offs.
SWOT analysis
Strengths, weaknesses, opportunities and threats sorted as the room weighs a move, then what to do about them.
Decision matrix
Options scored against weighted criteria, with the weighted totals added up and the leader marked.
Prioritise
For agreeing what matters most when everything feels urgent.
MoSCoW
Must have, Should have, Could have and Won’t have this time, sorted as the room argues each item.
Impact–effort matrix
Ideas placed by how much good they do against how much work they take, to find the quick wins.
Now/Next/Later roadmap
What the team is doing now, what comes next and what may come later, without a date on every item.
Plan and estimate
For sizing the work, committing to it and laying it out over time.
Gantt chart
A project timeline with phases, owners, dates and milestones, laid out as the room plans it.
Estimation poker
Each person’s estimate for the story in hand, the spread and the agreed points, from what the room says.
Sprint plan
The committed and stretch work with points and owners, and everyone’s totals, as you plan.
Task board
The work the room agrees, as tasks in To do, In progress and Done, each with whoever is taking it.
Run the team’s routines
For the meetings a team holds every day and every sprint.
Stand-up board
A row for each person: done since last time, doing next and blockers, as everyone goes round.
Retrospective board
What went well, what to improve and what to try next, with the votes, as the team goes round.
Deliver and recover
For keeping a project honest and learning from what went wrong.
RAID log
Risks, assumptions, issues and dependencies in four quarters, each with its owner, as the project team names them.
Incident post-mortem
The incident’s timeline in order, its impact, the chain of causes and the follow-ups, as the team walks through it.
Draw the system
For design reviews, when a whiteboard sketch is the fastest way to agree.
Architecture diagram
The system’s parts and the calls between them, drawn left to right as the design review describes them.
Sequence diagram
Who sends what to whom, in order, with replies dashed, drawn as the team walks through one flow.
Questions about meeting canvases
What is a meeting canvas?
A meeting canvas is a board that Troopa, an AI meeting assistant, builds during a call from what people say: a mind map of ideas, a SWOT analysis of a choice, or a timeline of a plan. It opens when somebody asks Troopa for one or accepts Troopa’s offer, and it fills in as the meeting talks.
Is Troopa an AI whiteboard?
Not a blank one. On a whiteboard somebody has to hold the pen while everyone talks. Troopa listens to the call and puts what is said on the board you asked for, so the person running the meeting can keep running it. Whoever runs Troopa can change the board by hand, and anyone on the call by asking Troopa.
Do the other people on the call need Troopa?
No. Troopa runs on the computer of the person who uses it, and nobody else installs anything. The canvas is on that person’s screen until they present it by sharing Troopa’s window in Microsoft Teams, Zoom or Google Meet, and then everybody on the call sees it.
When does Troopa offer a canvas without being asked?
When the meeting is doing what one is for: as a stand-up, a retrospective or a refinement starts, or as ideas pile up in a brainstorm. The offer is a box only the person running Troopa sees, with a button that opens the canvas; others that suit the meeting wait a tap away. Troopa rations its offers, never makes one while a canvas is open, and makes none in an interview.
Can I change a canvas after Troopa draws it?
Yes. Edit it on its card, or ask Troopa in your own words, such as “move pricing under risks” or “push testing back a week”. What a person changes stays as they set it, and as the room talks on, Troopa adds to the board without deleting anything: an idea the room turns down is marked as set aside.
What can I download a canvas as?
A picture (PNG or SVG), a PDF, Markdown, CSV or an Excel workbook, from the card during the meeting or from the meeting’s page afterwards, where every canvas from the call is kept with its notes and can be opened full window.
Try a canvas in your next meeting
Install Troopa on your Mac, Windows PC or Ubuntu computer, join your call on Teams, Zoom or Google Meet as you always do, and ask for the board you need.
14 days free, no card. Then $15 per seat, per month. Cancel any time.